If you start working in a new company, you should be prepared for a lot of new things. You will get to learn so much from them. Everyone functions differently. Maybe this new company has a way to share documents without using USB or CDs. That is quite outdated. You would have to learn what a cloud means. Also, you will start hearing the word Dropbox a lot. If you don’t know what this all means, you have to learn as soon as possible.

You can’t let your coworkers know about this. You have to learn this before you start working. Thankfully, you can do this without anyone knowing. But you have to spare some quality time for this. You could sit down in your study and search online. There are various guides that will help you understand this whole thing. You could even learn that there’s a difference between team folders and shared ones. For more info, check out https://www.cloudfastpath.com/dropbox-team-folders-vs-shared-folders/ .

What is Dropbox business?

This is a special feature that is made for companies. So, if you own a company, you should consider this. Also, if you are starting to work in a new office, the chances are they’re already using this. so, either way you have to learn how it works. You might think that this feature is too expensive. But that’s not the case. It’s more affordable than you think. It’s not that complicated for you to learn. So, you shouldn’t be afraid.

Actually, Dropbox business is one of the most popular ways to share documents in the office. As a user, you can find out how to secure your documents. Also, the most useful thing is that your files are synced. That means that whatever you do on one device will be saved. It doesn’t matter if you use your phone or computer. You will get to see the same files. If you do some changes, they will be saved. The best thing about this is that all of your colleagues with contribute. This is so helpful.

What to know about shared folders?

If you are new to Dropbox, you would have to learn what sets them apart. The difference is easy to see once you know what is what. Thankfully, you will have help. You won’t have to figure this out alone. The biggest difference is their purpose. What do you use them for? If you are new, you have to be quite careful where you put sensitive information. If you put them in the wrong folder, someone might leak the information. You can’t let this happen to your company.

You have to learn what goes in what folder. At the very least, you could cause a big mess. A shared folder is just a basic document where you put your files. Anyone can create them. You can share them with anyone you like. But you have to send an invite. That is why they are used for basic things. You shouldn’t put any sensitive company or personal information there. Anyone can misuse it.

People use the shared files to put basic word spreadsheets. There’s a quite useful option to create other smaller folders. You could name each one after a team. That way everyone will be more organized. There won’t be any confusion, especially with new people. You should try to make this whole thing as organized if you can. It would be nice if everyone did their part.

What are team folders exactly?

While anyone can create a shared file, this is not the case with this type of documents. They have to be created by the admin. This person has control over everything. They’ll get to decide who has access and who doesn’t. They have to give you permission to see the things posted there. This way the company is more secure. Not everyone is allowed to see these things. A lot of people don’t want to use Dropbox at all. They see it as a threat to their business. You can read some of the reasons here.

Also, the admin has the ability to choose which person gets to access specific files. There are different levels of access. For example, you might have the ability to read some documents. You can’t share, edit or print them. This means that you are restricted. You shouldn’t be worried. You will get there eventually. As your working experience grows, so will your level of access.

You don’t get to sync the files automatically. The admin has control over this too. You might see this as privilege or discrimination. But, this is one of the safest ways to protect your company data while sharing it. You shouldn’t take this personally. The admin can also create other folders that won’t be seen by everyone. Whatever you do will be monitored. So, if you change something, they will know.

Why should you know this stuff?

You might think that this is not necessary for you to know. But, you should try to improve yourself. Don’t let yourself get behind on technology. If you let this happen, you will have a lot of problems. Nobody will have the time to explain these things to you every time. So, you should sit down and learn them once and for all. That way, you won’t make additional problems to your company.